The North Carolina New Hire Reporting Form is a crucial document that employers in North Carolina must complete when hiring, rehiring, or bringing back employees. Since its implementation on October 1, 1997, this form has been essential for ensuring compliance with state regulations. Timely submission of this form helps maintain accurate employment records and supports the welfare of employees and the community.
The North Carolina New Hire Reporting Form plays a crucial role in the state’s efforts to maintain accurate employment records and support child support enforcement. Since its implementation on October 1, 1997, the form has required employers to report essential information about newly hired, rehired, or returning employees. Employers have three options for submission: they can complete the designated form, provide a copy of the employee’s IRS W-4 form with the necessary dates, or transmit the information electronically via magnetic tape or floppy diskette. To ensure clarity and prevent errors, the form should be filled out using capital letters, and all required fields must be completed. Key details include the employer’s Federal Employer ID Number (FEIN), employee Social Security Number, and the dates of hire and birth. Reports must be submitted within 20 days of hiring to avoid potential fines. Employers should be aware that incomplete submissions will not be processed, emphasizing the importance of accuracy in reporting. For those seeking to streamline the process, electronic submission options are available, making compliance more efficient.
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North Carolina New Hire Reporting Form
Effective October 1, 1997, North Carolina employers are required to report certain information about employees who have been newly hired, rehired, or have returned to work. Employers must either (1) complete this form, (2) submit a copy of the employee’s IRS W-4 form with the employee’s date of birth and date of hire filled out on this form, or (3) submit the information by magnetic tape or floppy diskette.
This form may be reproduced as necessary.
Send completed forms to:
North Carolina New Hire Reporting Program
P.O. Box 90369
East Point, GA 30364-0369
To ensure the highest level of accuracy, please print neatly in capital letters and avoid contact with the edges of the boxes.
The following will serve as an example:
A B C 1 2 3
EMPLOYER INFORMATION
Federal Employer ID Number (FEIN) (Please enter the same FEIN used to report the employee’s quarterly wages.)
--
State ID:
-
Employer Name (Include middle initial):
Employer Payroll Address:
Employer City:
Employer State:
Zip Code (5 digit):
Employer Phone (optional):
Extension:
Employer Fax (optional):
Email Address:
EMPLOYEE INFORMATION
Employee Social Security Number (SSN):
Is this employee an Independent Contractor?
Yes:
No:
Employee Name (Include middle initial):
Employee Address:
Employee City:
Employee State:
Date of Hire:
Date of Birth:
Reports must be submitted within 20 days of date of hire or rehire. Failure to report could result in a fine.
REPORTS WILL NOT BE PROCESSED IF REQUIRED INFORMATION IS MISSING.
Call 1-888-514-4568 to obtain information about submitting new hire reports electronically,
REV 04/08
or visit our website at www.ncnewhires.com to report you new hires online.
Understanding the North Carolina New Hire Reporting Form is essential for employers. Here are some key takeaways to keep in mind:
By following these guidelines, employers can streamline the reporting process and remain compliant with North Carolina regulations.